FAQ

Frequently Asked Questions

1. How safe is our data with SaaS (Software as a service) applications like manage Print ?

SaaS (Software as a Service) applications like Manage Print are generally considered safe, as most SaaS Applications are hosted on robust servers which  follow best practices for security. Here are some key points to consider:

  1. Data Security: SaaS print management solutions often include features like secure document release, encryption, and compliance with data protection regulations

  2. Access Control: These applications typically offer robust access control mechanisms, allowing administrators to manage who can print what, when, and where

  3. Regular Updates: SaaS providers regularly update their software to patch vulnerabilities and improve security features

  4. Reduced IT Burden: By managing print infrastructure in the cloud, organizations can reduce the burden on their IT teams, as the SaaS provider handles maintenance and security

  5. Scalability and Flexibility: SaaS solutions are scalable and can be easily adapted to the changing needs of an organization

Overall, while no system is entirely immune to security risks, SaaS solutions are designed to offer a high level of security and efficiency. 

If you have specific aspect of SaaS security you’re particularly concerned about, contact the Sales Team.


2. How can I ensure data privacy while using Manage Print ?

 Ensuring data privacy with Manage Print involves several key practices:

  1. Password Safety:  Do not share your passwords beyond the authorised users. If you suspect password leak, change it. Standard practices that you follow with your banking apps – serve good for SaaS application like managePrint.

  2. Access Controls: Implement strict access controls to limit who can access sensitive information. Use role-based access controls (RBAC) to ensure that only authorized personnel can access certain features and data. 

  3. Regular Audits: Conduct regular security audits and assessments to identify and address potential vulnerabilities. This can help you stay ahead of any security threats.

  4. User Training: Educate your users about best practices for data privacy and security. This includes recognizing phishing attempts, using strong passwords, and following company policies.

  5. Secure Print Release: Utilize features like secure print release, which requires users to authenticate themselves at the printer before their documents are printed. This prevents unauthorized access to printed documents.

By following these practices, you can significantly enhance the data privacy of your Manage Print setup. If you have any specific concerns or need more detailed advice, feel free to ask!